Statutes

 

(These Statutes were amended, submitted for approval of the members & adopted unanimously at the   

 

Annual General Meeting held on Friday 11th May 2018)   

 

  

 

Article 1: (Title)   

 

  

 

There is hereby established an association governed by the law of 1901, having the title:   

 

  

 

Association Culturelle Franco-Anglaise d'Aquitaine   

 

  

 

Article 2 : (Aims)  

 

   

 

The aim of the Association Culturelle Franco-Anglaise d'Aquitaine (hereinafter referred to as the “Association”) is the promotion of Franco-English harmony in the cultural domain, in the south west of France.  Its’ objective is the promotional help towards the development of Franco-English and European rapport in the fields of culture, art, history, music, language, gastronomy and European relationships.  

 

   

 

Article 3: (Registered Office)   

 

  

 

The registered office of the Association is: La Mairie, 27 Avenue de la Bastide, 24500 Eymet, France.    

 

   

 

Article 4: (Duration of the Association)   

 

  

 

The duration of the Association is unlimited.  

 

   

 

Article 5: (Admission & Membership)  

 

  

 

To be a member of the Association, one must adhere to the Statutes and pay the relevant contribution whose amount is fixed at an Annual General Meeting.  

 

  

 

The ACFAA Committee retains the right to refuse membership based on these statutes with reasoned opinion to interested parties.  

 

  

 

Minors may become full members of the Association subject to written authorization from their parent(s), or legal guardian(s).  

 

  

 

The Association refrains from discrimination of any form, ensures the respect of this principle and guarantees the freedom of conscience for each of its members.  

 

Article 6: (Composition of the Association)   

 

   

 

The Association is composed of:   

 

   

 

a)    Honorary Members - They are not allowed to vote at either an Annual General Meeting, or an Extra-Ordinary  General Meeting.  They are not eligible to be elected onto any of the Association’s governing bodies,  

 

  

 

b)    Active Members – Who pay the appropriate Membership Subscription. They are eligible to vote at an Annual General Meeting, or Extra-Ordinary General Meeting.  They are eligible to be elected onto any of the Association’s governing bodies;  

 

  

 

  

 

c)    Members who perform a service – Such members are granted free membership for a pre-determined period.  They are eligible to vote at an Annual General Meeting, or Extra-Ordinary General Meeting.  They are eligible to be elected onto any of the Association’s governing bodies.  

 

  

 

Article 7: (Loss of membership)   

 

   

 

Membership is lost by:   

 

  

 

a)   Resignation or non-renewal of the Membership,  

 

  

 

b)  Death;  

 

  

 

c)   Committee's decision to cancel membership due to unacceptable behaviour contrary to the Association's rules, unacceptable language to fellow members, violence towards fellow members etc.  Following such decision an invitation to the person concerned will be sent by registered letter (with 15 days’ notice), to attend a meeting of the Committee to give an explanation.  

 

   

 

Article 8: (Annual General Meeting - AGM)   

 

   

 

The AGM meets once a year.  The AGM shall be convened by the President.  At least fifteen days before the appointed date, the members of the Association shall be notified by Email and the Agenda must be included on the convening notice.   

 

   

 

The President, assisted by the Committee, chairs the AGM.  The Treasurer reports on the financial year and the Final Accounts are presented at the meeting (they must be presented within six months after the closing of the year’s accounts).  

 

   

 

The AGM includes all members of the Association up to date with their membership, including Minors.  

 

   

Only ACFAA members of voting age on the day of the AGM can take part in any voting procedure.  Each member is entitled to one vote, proxy votes are not permitted.  Decisions are taken by a simple majority, in the event of a tie the

 

President’s vote shall prevail.  

 

  

 

Article 9: (Committee)  

 

  

 

The Association is under the control of the Committee, which is composed of 8 members elected for 4 years (2 Committee member positions will become vacant each year).  Members can be re-elected.  In the event of a midterm vacancy, the Committee provisionally provides for a replacement, which must be approved at the next AGM.  The term of office of a member so elected shall end at the time when the term of office of the replaced member would have been completed.  

 

  

 

The Association’s Committee members must be of voting age (In France, currently 18 years of age), they must also be a member of the Association.  

 

  

 

When the situation so requires, the President may ask the Treasurer to take stock of the financial situation of the Association.  

 

  

 

Article 10 (Committee meetings)  

 

  

 

The Committee shall meet at least 6 times a year and is convened with reasonable notice by the President or by the request of half the Committee members.  The President convenes the meetings in writing to the Committee members, including an Agenda.  At least half of the Committee members must be present (a quorum) for the Committee to deliberate validly.  

 

All Committee decisions are taken by a simple majority of the votes cast.  In the event of a tie, the President’s vote shall prevail. Proxy voting is not permitted.  

 

  

 

Article 11 (Purpose & power of the Committee)  

 

  

 

The purpose of the Committee is:  

 

  

 

a)                  To implement the decisions of the AGM, organize and animate the life of the Association within the framework set by the byelaws;   

 

  

 

b)                  The preparation of balance sheets, agendas & Internal Rules for ratification at the AGM,  

 

  

 

c)                  The preparation of proposed modification of Statutes to be presented at an Extra-Ordinary General Meeting.  

 

  

 

The Committee can delegate its powers for a fixed term to one, or several, of the Association’s members, in accordance with the Internal Rules of procedure.  

 

 

  

Article 12 (The Bureau – Officers)  

 

  

 

At the first Committee meeting following the AGM the Committee shall confirm the positions of The Bureau - Officers:  

 

  

 

              The President  

 

  

 

              The Vice-President  

 

  

 

              The Treasurer  

 

  

 

              The Secretary  

 

  

 

The Bureau prepares the Committee’ meetings, implements the decisions of the Committee and manages the affairs  within the Committee and its’ meetings.  

 

  

 

Article 13: (Finances of the Association)   

 

   

 

The Association's resources consist of:   

 

   

 

                 Membership contributions,  

 

   

 

                 Possible subsidies,  

 

   

 

                 Ad hoc donations;  

 

   

 

                 Any other resource that is not contrary to the rules in force.  

 

   

 

To ensure good accounting and to have an opinion on the financial management of the Association,  the   Committee

 

appoints a person to audit, review & comment on the accuracy of the Association’s balance sheet each year end.  

 

  

 

The Association will operate a current bank account & an interest earning bank account.  

 

  

 

  

 

Article 14 (Responsibilities of members)  

 

  

 

No member of the Association is responsible for commitments made by the Association.  The Association assets alone are responsible for these commitments.  Within the management, providing the Courts' sovereign appraisal, it is the responsibility of the Committee's members and the Bureau's members.  

 

  

 

  

 

Article 15 (Remuneration)  

 

 

 

The duties of a member of the Committee are voluntary.  Expenses incurred for the performance of management may be reimbursed after the receipt of the supporting documents.  These costs are included in the accounts and appear in the Final Accounts presented at the AGM.  They may be committed only with the approval of the Committee.  

 

  

 

  

 

Article 16: (Sections)   

 

  

 

The Association is organised into Groups or Sections that report their activity to each Annual General Meeting of the Association, or to the Committee when requested.  

 

  

 

Their organisation and relations with the governing bodies of the Association are detailed in the internal rules.  

 

  

 

Article 17: (Internal Rules)   

 

  

 

Internal rules may be established by the Committee to supplement these Statutes.  They will be approved by the Annual General Meeting immediately following the establishment of any rule/s.  

 

  

 

The Association’s Internal rules are published on the Association’s Web Site and can also be obtained by contacting the Secretary.  

 

   

 

Article 18: (Extra-Ordinary General Meeting)   

 

  

 

If necessary, at the request of the Committee, or 50% + 1 of the members of the Association, an Extra-Ordinary  

 

General Meeting shall be convened by the President. Particularly for a modification of the Statutes of the  

 

Association, or dissolution of the Association. The terms of the meeting are identical to those of an Annual General Meeting.  Decisions shall be taken by a simple majority vote of the members present, in the event of a tie the

 

President’s vote shall prevail.  

 

  

 

Article 19: (Dissolution)   

 

  

 

In the event of dissolution, the Extraordinary General Meeting will appoint one or more liquidators who will be responsible for the liquidation of the assets of the Association and for which it will determine the powers.  The members of the Association cannot be allocated any share of the Association's property, apart from the resumption of their financial contributions, furniture/equipment, estate and any other of the Association's assets.  The remaining net assets will be attributed to one or more associations pursuing similar purposes as designated by the Extraordinary General Meeting.  

Dated 11/05/2018